How to Embed Generative AI
into RTO Practice
DURATION: 90 minutes
COST: $95
DELIVERY: Online
LEVEL: Integrated – Intermediate
DOMAIN (S): Digital Skills and Technology
FACILITATOR: Javier Amaro
About This Webinar
Use Generative AI to strengthen training, assessment and productivity without compromising quality.
Generative AI is reshaping how RTOs design learning, support trainers and produce resources. Yet many providers are still uncertain about how to adopt it in ways that improve efficiency while protecting quality, validity, integrity and human judgement.
What will you learn
This webinar explores how Generative AI can be embedded into RTO training and assessment as a practical enabler rather than a novelty tool. Participants will examine where AI adds value across content development, learning support, assessment drafting, resource repurposing and workflow automation, while keeping trainers and assessors in the critical decision-making role.
The session also addresses the strategic and compliance dimensions of AI adoption. It will unpack prompt design principles, human oversight, hallucination risk, bias, authenticity concerns and the “black box” challenge, linking these issues to fit-for-purpose training, sound assessment systems, workforce capability, governance, and continuous improvement expectations within an RTO QMS.
Finally, participants will consider how AI capability can be developed across academic and non-academic roles using a structured workforce capability lens, so adoption is intentional, ethical and aligned to organisational performance rather than ad hoc experimentation.
Why you need to attend this Webinar
Generative AI is already influencing how learning content is created, adapted and delivered. For RTOs, the strategic question is no longer whether AI exists, but how to use it in a way that improves performance without weakening the integrity of training and assessment. This webinar gives your team a practical operating model for that challenge.
You need this session if your organisation is facing any of these pressure points:
- staff are experimenting with AI without clear boundaries or capability standards
- resource development is too slow, expensive or inconsistent
- trainers want to use AI but are unsure what is appropriate
- leaders need stronger visibility over AI-related risks and governance
- your RTO wants to innovate while still protecting validity, authenticity and quality outcomes
Participants will leave with a clearer view of where AI fits, where it does not fit, and how to embed it into an RTO’s QMS, workforce capability planning and continuous improvement agenda in a disciplined, future-focused way.
Upcoming dates
Objective
Learning
By the end of this webinar, participants will be able to:
- Explain the role of Generative AI in training and assessment workflows by identifying appropriate use cases, risks and boundaries within an RTO context.
- Design fit-for-purpose AI prompts under defined constraints to generate draft learning and assessment materials aligned to training product requirements.
- Evaluate AI-generated outputs against quality, compliance and educational criteria to determine whether human revision, validation or rejection is required.
- Differentiate between productive AI-enabled practice and high-risk use by applying principles of human oversight, integrity and evidence-based judgement.
Application
Following the webinar, participants should be able to:
- Apply Generative AI to at least one training or assessment workflow to reduce development time while maintaining trainer or assessor control over final outputs.
- Implement a structured review process for AI-generated content within their team or QMS so outputs are checked for relevance, accuracy, authenticity and bias.
- Integrate prompt design practices into resource development, content adaptation or learner support activities in a way that reflects the needs of their learner cohort and delivery context.
- Use a workforce capability approach to identify the AI-related skills, support and professional development required for staff involved in training, assessment and administration.
Impact
As a result of applying the learning from this webinar, RTOs should be positioned to:
- Improve resource development efficiency by reducing time spent on first-draft content creation and routine content transformation.
- Increase the quality and consistency of training and assessment development through more structured drafting, review and quality assurance practices.
- Strengthen governance and risk management by establishing clearer boundaries for ethical, transparent and controlled use of Generative AI.
- Enhance workforce capability and innovation readiness by building staff confidence to use AI productively within compliant and learner-centred practice.
Who Should Attend?
This webinar is designed for:
- RTO CEOs and executive leaders
- Compliance managers and quality managers
- Training managers and academic managers
- Instructional designers and resource developers
- Trainers and assessors
- Assessment validators and moderation participants
- LMS, digital learning and innovation leads
Administrative staff involved in content, systems or learner support
What is included
This two‑day masterclass is designed as a high‑value, hands‑on professional development experience, delivering measurable capability uplift in how your RTO designs, delivers and assures training in an AI‑enabled world.
Your registration fee covers everything needed to optimise engagement, learning transfer, and operational impact back in your organisation. Your investment includes:
- All meals and refreshments across both days, creating a seamless, fully catered experience with built‑in opportunities to network with other RTO leaders, trainers, assessors and consultants.
- Comprehensive learning resources, including AI prompt libraries, workflow blueprints, policy starters, and QMS‑aligned tools tailored to the Standards for RTOs 2025, so you can integrate GenAI into your RTO’s systems with confidence.
- A Certificate of Participation, formally recognising your commitment to strengthening organisational governance, digital capability and self‑assurance maturity in an AI context.
- 20 VET Workforce CPD Points, supporting your ongoing professional development and directly contributing to your RTO’s workforce capability requirements.
- A 15% discount on registration for the Australian VET Conference, extending your learning journey and amplifying your engagement with sector‑wide innovation in AI and quality.
SPEAKER
Javier
Amaro
CEO - Insources Group
Javier is the director and founder of Insources, a privately owned Australian training and consulting organisation. He has more than 18 years experience in the vocational and technical education world and has contributed to the Australian VET sector by designing and delivering more than 500 training programs to training managers, supervisors, facilitators, trainers and assessors
Feedback from previous Webinar
participants
The session was incredibly informative and engaging! The content and activities were well-structured, easy to follow and directly applicable to RTOs.
This was a very well organized and well-presented learning session. Javier was great, showed great patience and answered all questions timely and clearly.
I really appreciated the resource documentation and how the presenter went through each of those documents and how to utilise them
I found the webinar extremely helpful. Javier did an amazing job answering questions and explaining each step.
Thank you for the very informative session. I look forward to registering for sessions like this in the near future.