Managing Volume of Learning
for Defensible RTO Course Duration
DURATION: 90 minutes
COST: $95
DELIVERY: Online Webinar
LEVEL: Integrated – Intermediate
DOMAIN (S): Training Design and Development;
Compliance and Ethics
FACILITATOR: Javier Amaro Castillo
About This Webinar
Learn an effective method to determine the amount of training needed to allow learners to develop the skills and knowledge required by the relevant unit(s), before they are assessed.
ASQA lists shortened course duration as a strategic risk. If your hours/weeks don’t match cohort needs and AQF benchmarks, you risk non-compliance. Learn a practical, QMS-ready method to set and evidence duration.
What Will I Learn?
You’ll learn a repeatable method to calculate and justify the amount of training (hours/weeks) for any unit cluster, skill set or full qualification—based on cohort profiling, delivery mode, and training product complexity.
Starting with AQF Volume of Learning indicators, we’ll map monitored, structured learning activities (not just assessment) into a practical schedule and build a duration rationale that aligns to Clauses 1.1–1.2.
We’ll also show how to stress-test your rationale against ASQA’s strategic risk priority on shortened course duration, so your marketing, TAS and delivery plan stay consistent. You’ll leave with QMS-ready templates, flowcharts and forms to implement immediately.
Upcoming dates
Objective
Learning
By the end of the webinar, participants will be able to:
Application
Within a defined period after the webinar, participants will:
Impact
At the RTO / business level, the program aims to:
- Identify the key factors ASQA expects you to consider when setting the amount of training (cohort, training product, delivery mode).
- Apply AQF Volume of Learning indicators to benchmark a defensible baseline duration (hours/weeks).
- Adjust duration assumptions for different cohorts (prior skills/experience, LLND needs, support requirements) and document the rationale.
- Draft an evidence pack for your TAS/QMS that addresses shortened-duration risk and supports Clauses 1.1–1.2 compliance.
- Within 4 weeks, complete a QMS-based review of at least one high-risk course duration and record actions in your continuous improvement register.
- Implement a standardised duration worksheet/calculator for all TAS documents (new, renewal and change control).
- Introduce a quality checkpoint so marketing, enrolment information and trainer schedules match the approved duration and amount of training.
- Standardise how course duration and amount of training are recorded, version-controlled, and reported across the organisation.
- Reduce the likelihood of ASQA findings and rectification workload related to shortened course duration and insufficient training.
- Improve learner progression and completion by ensuring adequate practice and consolidation time before assessment.
- Reduce complaints/withdrawals linked to unrealistic workloads, rushed delivery, or “assessment-first” training experiences.
- Increase operational efficiency by minimising rework in TAS updates, trainer briefings, and audit responses through a consistent QMS process
Who should attend?
- RTO CEOs/owners, RTO managers and operations managers
- Compliance and quality managers, internal auditors and CI leads
- Training managers/coordinators and program leads
- Trainers and assessors (including lead trainers)
- TAS authors/owners, admin staff supporting enrolments and course info
Why you need to attend this webinar
ASQA has been very direct that shortened course duration is a strategic risk area—especially where delivery is accelerated, learning time is squeezed, and the “training” becomes mostly assessment. This is exactly the kind of issue that can trigger audit scrutiny and non-compliances.
This webinar helps you build a defensible, documented, evidence-based rationale for course duration that aligns your TAS, delivery schedule, learner support and marketing claims—all controlled through your RTO’s QMS. The end result: stronger compliance, better learner outcomes, and fewer operational headaches.
Facilitator
Javier
Amaro
CEO - Insources Group
Javier is the director and founder of Insources, a privately owned Australian training and consulting organisation. He has more than 18 years experience in the vocational and technical education world and has contributed to the Australian VET sector by designing and delivering more than 500 training programs to training managers, supervisors, facilitators, trainers and assessors
Feedback from previous Workshops
participants
The session was incredibly informative and engaging! The content and activities were well-structured, easy to follow and directly applicable to RTOs.
This was a very well organized and well-presented learning session. Javier was great, showed great patience and answered all questions timely and clearly.
I really appreciated the resource documentation and how the presenter went through each of those documents and how to utilise them
I found the webinar extremely helpful. Javier did an amazing job answering questions and explaining each step.
Thank you for the very informative session. I look forward to registering for sessions like this in the near future.